For professionals · HR teams
Use Ai on personnel files without handing it your employees' identities
Employees trust HR with their most private details. Cover takes their identity out of a file before Ai sees it, and the facts stay.
- HR teams
- People ops
- Employee relations
- Corporate teams
How it works
Stop leaking your employees' identities to Ai
Drag the leave request into Cover, then drag the redacted copy into your Ai chat. It answers with labels where the private details were.
Animation: Leave request.pdf is dragged into Cover, which replaces each private detail on the page with a label (ID_1, NAME_1, PHONE_1). The redacted copy is dragged into an Ai chat with a question, and the Ai answers using the labels.
The leave request as the Ai receives it, Leave request-redacted.pdf: Northwind Logistics People Team Leave of absence request Pending HR review Employee [NAME_1] Employee ID [ID_1] Phone [PHONE_1] Leave type Family care Hire date 03/06/2023 First day of leave 06/01/2026 Expected return 07/13/2026 Weeks requested 6
Question: Does this leave request fit our policy?
The Ai's answer: [NAME_1] has been here three years and asks for six weeks, within FMLA’s twelve. Next, send the certification form.
Try it on your own document: drop a PDF into Cover for Web and see what it redacts.
Ask Ai
HR answers from Ai, without your employees' identities
Turn on Tokens and each redaction carries a label like [NAME_1], the same on every page. The Ai can still tell the people apart and answers with the labels. It works from the labels, not the real details.
What's missing before I close this investigation?
[NAME_2] is named as a witness but has no statement on file, and [NAME_1]'s complaint mentions a March 12 meeting the timeline skips.
Draft a neutral summary of this performance review.
[NAME_1] met two of four goals. Customer scores rose and two deadlines slipped. The review recommends a 90-day plan with monthly check-ins.
Simulated answers.
What it's for
What your team does with it
Ask Ai about an investigation file
Statements, notes and emails, with names replaced by labels.
Use Ai on reviews and leave requests
The details stay. The employee's identity doesn't.
A safe Ai workflow for staff
Redact, then ask. No ban needed.
One invoice for the team
The Business plan is licensed to your organization, on one invoice. Get a quote
Privacy
Nothing is uploaded
The document goes to someone else's servers before anything is redacted.
Nothing is uploaded. Personal identifiers are removed before the document goes anywhere.
Why it matters
Why a ban isn't the answer
- May 2023Samsung banned staff from Ai chat tools after employees pasted company code into ChatGPT.
- About 11%of what employees paste into ChatGPT is confidential, Cyberhaven found.
Give your team a safe way instead: redact first, then ask.
Benchmark
Cover vs Apple Intelligence
Cover and Apple Intelligence, Apple's built-in on-device model, redacted the same real documents.
Same 18 PDFs: Cover caught 100% of 149 private details, 0 leaked, 12 over-redacted, 3.2 s per PDF. Apple Intelligence caught 50%, 76 leaked, 129 over-redacted, 4.6 s per PDF.
See how Cover's redaction engine hides your personal information vs the best local Ai engines
Questions
Can we use ChatGPT or Claude on HR files?
Yes, once Cover has redacted them. The details that identify an employee are removed first, and the facts stay.
Is anything uploaded?
No. The PDF is never uploaded, and the redaction runs offline. Personal identifiers are removed before anything goes to Ai, and you check every page.
Does it work on Windows?
Yes. Cover runs in the Mac app or in any modern browser, Windows included, with Cover for Web. Scans need the Mac app.
Can the whole team use it?
Yes. The Business plan covers every seat on one invoice.
More: Tax notice · Bank statement · Medical records · Investments · Lease · Mortgage · Cover vs Adobe Acrobat
For professionals: For attorneys · For investment advisors · For FOIA and public records · For tax preparers